How to Integrate Q-Pulse with Academy

The steps needed to perform the Academy integration are as follows:

1. Linking to Q-Pulse Versions 6.8 + 
2. Preparing Q-Pulse versions 6.7 & below
3. Associate Q-Pulse with Gael Academy
4. Linking Q-Pulse Users With Academy
5. Importing Academy Courses
6. Updating Events

Linking to Q-Pulse Versions 6.8 + 

Please note you will need the Professional version of the Ideagen Academy & an administrator account in both Q-Pulse & Ideagen Academy to complete this.

In Academy

1. Log into the Academy as a Professional Administrator
2. Click the [Branch Settings] icon
3. Open the [Integrations] section, then click the [API] tab
4. Ensure the Enable API box is ticked, then copy the code in the “API key” field

In Q-Pulse:

1. Log into Q-Pulse as an administrator
2. Open the Administration module
3. In the Customisation section, click [Branding & Integration]

1. In the Academy Integration Settings section, you must enter the following information:

• Academy URL: You must use a unique URL to access the Academy (e.g. linetrax.ideagenacademy.com). To find out how to set one up, see Creating a custom URL.
• API: Enter the full API code: /API/v1.0/
• Key: Paste your API Key into this field.
• Click the [Test] button. A message should then appear stating “Academy settings are valid.”.Click [OK]. If Q-Pulse crashes, it suggests that the information added is incorrect.

You have now linked your Q-Pulse database with the Academy. For more information on using the integration. Please now skip to ‘Linking Q-Pulse users with Academy’.

Linking to Q-Pulse versions 6.7 & below

1. Launch Q-Pulse
2. Open the Administration Module
3. Open the Branding and Integration section of Customization.
4. Input the following URL in the the Academy URL box 

You then need to open the Q-Pulse.exe.config file on the client machine. This is usually located in the following directory - C:\Program Files (x86)\Gael Ltd\Q-Pulse. You need to update the client config file to match the one below. 

Now save the Q-Pulse.exe.config and close notepad. Once completed, Q-Pulse will be linked to Gael Academy. 

Associate Q-Pulse with Gael Academy:

1. Launch Q-Pulse and Access the People Module.
2.  Click on Edit, Academy Integration, Associate Q-Pulse with Academy. 

You will then be prompted to enter your Gael Academy Tenant Administrator details. Once entered click on the [Link] button. 

If successful your company name and G Number will populate on the screen. Q-Pulse will now be linked with Gael Academy. 

Linking Q-Pulse users with Academy:

1.  Launch Q-Pulse and access the people module.
2. Click on Edit, Academy Integration, Link Academy Users.

Your Q-Pulse users and Academy Users are linked by E-Mail. The unmatched accounts are shown in the window. To match those you need to edit the E-Mail addresses to match and then click refresh. 

You can then Import all of the Academy courses to Q-Pulse. When the import is complete, the people module updates automatically with completed training courses even if those courses were completed before the v6 installation. 

Importing Academy courses:

1.  Launch Q-Pulse and open the People Module.
2. Click on Edit, Academy Integration, Import Academy Courses. 

You then check the relevant course boxes and click on the [Import] button. You are then notified of how many courses were imported. 

Updating Events

You can update your users with previously completed Academy courses. To do this, please follow the steps below. 

1. Launch Q-Pulse
2. Open the People Module
3. Click on [Edit] and Select Academy Integration
4. Click on [Update Academy Events]

This will then check your users against Gael Academy and update their Event History With the courses completed and the date that they completed the course. 

Note:
Q-Pulse version 6.8 and above can only be linked with Ideagen Academy
Q-Pulse version 6.7 and below links with Gael Academy